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Glossary of Documents

On this page you'll find everything you need to know about the documents required for applying at TUM. We show you what they are, how to get them and how they have to be submitted. 

To find out what documents you need to apply for a specific degree program, please visit the respective info sites.  A complete list will be generated individually by our application portal TUMonline at the end of your online application

1. General Documents

Current Passport-Style photo

We need a picture in which you are easily recognized. The picture need not be biometric, but should be in passport format (3.5 x 4.5 cm). It will be used for your StudentCard.

Please submit the original.

Application for Recognition of Disabled Status

Information regarding the recognition of disabled status is available at Service Office for Disabled and Chronically Ill Students.

Please submit the original.

Application for Compensation of Disadvantage

Information regarding the compensation of disadvantage is available at Service Office for Disabled and Chronically Ill Students.

Please submit a notarized copy.

Admissions Application Form

The application form will be automatically generated at the end of the online application process through TUMonline. Send the signed application together with the required documents (as listed on the Document checklist) to the TUM Admissions and Enrollment Office at the address provided on the application form. You must submit the form by mail. We cannot accept email submissions of scanned documents.

Please submit the original.

Student Health Insurance Certificate

Please contact a statutory health insurance fund (example: AOK, TK, BEK, etc.).  You must do this even if you have private insurance or are insured as part of a family insurance policy. The statutory health insurance fund will issue you with a "Student Health Insurance Certificate".

Applicants for Studienkolleg or a doctorate program are NOT obligated to present a Student Health Insurance Certificate.

Further information on student health insurance is available at tum.de.

Please submit a copy.

Verification of Voluntary Year of Social Service

Verification of Grounds of Deferment as per §19 HZV

You require this verification if your offer of admission to study to a degree program with restricted admission Numerus Clausus was deferred and you are reapplying for the same program. Grounds for deferment as per §19 HZB include, voluntary military service or a voluntary year of social service.

Please submit a copy.

Passport

Please provide an electronic copy of your valid passport. It should be valid for at least 6 months from the date you submit it to us. If you do not have a German identification card, you may submit a copy of your temporary identification or your international passport. We are obliged to inform you that you may omit (black out) the following information: issuing authority, serial number and identification number.

Please submit a copy.

Verification of Military or Civilian Service

2. TUM Documents

Verification of Successful Completion of the Examination in Mathematics at TUM

This document is required if you apply for admission to TUM as a vocationally qualified applicant without a higher education entrance qualification. You can obtain more information on qualification through professional experience in an individual advising session.

Please submit a copy.

Verification of Entry on the Doctoral Candidacy List

This verification can be obtained through the TUM Graduate School at the platform DocGS

Please submit a copy.

Verification of Placement in a Higher Semester of Study

This document is issued by the TUM school or department to which your desired degree program belongs. It verifies their acceptance of academic coursework completed before the current application in a different degree program as grounds for allowing you to start the desired degree program at a higher semester. For further information on semester placement, consult your TUM school or department.

Please submit the original.

Verification of Attendance at Advising Session

The Student Advisory Office will issue this verification after your individual advising session.

If you are applying for a degree program at the TUM School of Education, you are required to submit the original document. In all other cases, a copy will suffice.

3. Documents from the Upper-Secondary School

Higher Education Admissions Test

In some German states, this document is part of the higher education entrance qualification. 

Please submit a notarized copy.

Higher Education Entrance Qualification

The higher education entrance qualification certifies your right to study at university, these include the Abitur, Matura, Baccalauréat, Diploma di Licenza/Maturità, A-levels etc. If you would like to study at TUM, you must hold a higher education entrance qualification (HZB) or show proof of a professional qualification. Entrance qualifications for a university of applied science (Fachhochschulreife) alone do not fulfill the requirements for admission to study at TUM. For further information on the higher education entrance qualification, visit our homepage.

Please submit a notarized copy

For those applying through the University Application Service for International Students, a simple copy will suffice.

Official Transcript of Grades

If you apply with an International Baccalaureate, you need to provide the official transcript of grades together with your  Notification of the Office for Certificate Recognition. The Transcript of grades is an official copy of your IB results. 

Please submit a notarized copy.

Stundentafel (Austria)

The Stundentafel forms part of the secondary school diploma issued in Austrian schools and showing which academic subjects were completed in which period of time. Applicants from Austria must submit the Stundentafel to verify the completion of certain academic subjects, e.g. descriptive geometry. 

Please submit a notarized copy to uni-assist.

4. Documents from Prior Universities

Accreditation Certificate

A certificate verifying that the university or degree program from which the student graduated is accredited. The document can be obtained from the university in question. 

Please submit a notarized copy.

Notification of Equivalency to the Bachelor’s Degree

Applicants to TUM currently enrolled at a Grande école in a degree program outside the Bologna structure (i.e. bachelor’s/master’s) require this document. The document can be obtained from that institution

Please submit a notarized copy.

Notification of the Right to take an Examination

This document confirms that the student has not lost his or her right to take an examination, as would be the case if he or she had been issued a notification of final failure in a required elective module.

This document is issued by the university at which you were last enrolled.

Please submit a notarized copy.

Verification FH (University of Applied Sciences) - 60 ECTS

This document serves as proof of your subject-specific higher education entrance qualification. This may be verified, for example, through the successful completion of examinations in a degree program at a university of applied sciences that is closely related to a university degree program. This can be established on the basis of ECTS points earned in the first two semesters of an undergraduate degree program. As a rule, 60 ECTS are required. These can be verified with a grade report of courses and exams passed or a transcript of grades.

Information on the specific number of ECTS points required is available in the program-specific academic and examination regulations (FPSO) for the desired program.


Please submit a notarized copy.

Verification of the Double Degree Agreement

This document is required for some Double Degree Programs. You will find out if you are required to submit this document at the end of the online application process in your applicant account in TUMonline. This document is issued by the university at which you were last enrolled.

Please submit a notarized copy.

Curriculum

For some degree programs, you must verify the knowledge and skills you acquired in previous study. These must have been acquired in disciplines relevant for the qualification profile and prerequisites of the degree program to which you are applying. A transcript of records alone does not suffice as verification. You must submit a module catalog or the relevant module descriptions.

If your university does not have a module catalog, you must submit written confirmation of this from the university.  Where no catalog is available, you may provide your own descriptions of course contents. 

Please submit a copy.

Degree Certificate

"Degree Certificate" means your final transcript of records/final transcript of grades. It usually contains your overall grade, academic title as well as the grade and topic of the bachelor’s or master’s thesis.

Please submit a notarized copy.

For more information on the distinction between dipoma and certificate, please visit our FAQ.

Proof of Withdrawal

This document is issued by the institution at which you were last enrolled and verifies that you are no longer enrolled there. If you have a student progress certificate, we do not require additional proof of withdrawal, unless you are transferring from another university within the scope of a degree program with restricted admission.  In this case, you must submit proof of withdrawal.

If you have previously been enrolled at a German university and at a foreign institution of higher education, we require proof of withdrawal from the German university at which you were last enrolled.

Please submit a copy.

Subject and Grades Transcript of Previous Studies

This document can be obtained from the institution at which you last studied. You must submit a notarized copy; the original must bear a seal and signature. Print-outs or other unofficial transcripts are not sufficient, even if submitted as originals. 

Please submit a notarized copy.

Grading System at the University Last Attended

An explanation of the grading system at the university you last attended will be issued by that institution. You must submit a notarized copy; the original must bear a seal and signature.

Please submit a notarized copy.

Proof of Enrollment from the University Last Attended

If this document is required for application to your desired degree program, please submit the most recent proof of enrollment you have available.

Please submit a copy.

Module Description

Modules are the building blocks of bachelor’s and master’s programs. A module consists of a number of courses grouped coherently according to content and scheduled in coordination. The module description specifies the learning outcomes of the module.

Please submit a copy.

Module Catalog

A module catalog contains the individual module descriptions of a particular university unit, e.g. of a degree program, school or department, study division, or of the university as a whole.

Please submit a copy.

Grading System with maximum and minimum passing grade

This document describes the grading system applicable to a degree certificate or a transcript of records. Depending on the country a graded document was issued in, we require certified information on the grading system to convert your grades.

Please submit a notarized copy.

Ranking Certificate

This document is issued by the institution at which you last studied and confirms that you ranked among the best 10 - 20 % of students. This document is not required, but recommended for application to certain programs.

Please submit a notarized copy.

University Diploma

"Diploma" in the context of application at TUM means the certification or deed by your former college or university testifying that the recipient has successfully completed a particular course of study, or conferring an academic degree (e.g. Bachelor of Sciences, Master of Sciences). "Diploma" does not refer to your "high school diploma" or a separate "diploma course" but to your highest academic degree!

For more information on the distinction between dipoma and certificate, please visit our FAQ.

According to the regulations of the admissions office a provisional certificate can only be accepted if at least one of the following requirements is fulfilled:
 
1. The document states explicitly that the degree program has been completed successfully.
2. The document contains the date on which the final graduation documents will be issued.

The final grade does not have to appear on the provisional certificate as long as it is made clear that all necessary credits have been earned. Applicants who submit a provisional certificate which contains the above mentioned information may be given an additional semester to submit the final degree certificate and diploma.
Applicants who study at a university which is not able to issue the final graduation documents within a year may hand in a provisional certificate fulfilling the requirements and bearing an apostille.

This document is issued by the university at which you were last enrolled.

Please submit a notarized copy.

Student Progress Certificate

If you have previously been enrolled at a German university, we require a student progress certificate from the institution you last attended. This document contains a record of the number of semesters of overall university enrollment, the number of semesters of enrollment in the current degree program, and any semesters you have spent on leave. This document is issued by the university at which you were last enrolled.

Please submit a copy.

5. External Documents

APS - Original Certificate

Applicants from China, Vietnam and Mongolia must have the certificates required for admission to the desired program proofed by the Academic Evaluation Center (APS) of the cultural department of the German embassy in Peking before submission and must take part in an interview. For further information, visit Academic Evaluation Center.

Please note that you must always submit the original APS certificate. The APS will issue as many original documents as required. If you studied at a university in China, but are not a Chinese citizen, the APS will issue only an official confirmation that your certificates have been proofed instead of an APS certificate. The confirmation is sufficient in this case.

Please submit the original.

User Authentication Number (BAN)

If you are applying to a degree program with restricted admission, known as Numerus Clausus, and admission is administered using the Dialog-Oriented Service Procedure, you will need this number and your applicant ID, or BID. These numbers will be assigned to you when you register on the online portal of the Dialog-Oriented Service Procedure of the University Admissions Foundation.

The user authentication number (BAN) is a 6-figure number. You can find your BAN in your user account on the online portal of the University Admissions Foundation

Notification of the Office for Certificate Recognition

Applicants with an International Baccalaureate Diploma have to supply this document together with their Official Transcript of Grades . It is issued by the Office for Certificate Recognition (Zeugnisanerkennungsstelle für den Freistaat Bayern.

Verification of Exemption from Sport Assessment Test / Verification of Passing Sport Assessment Test

For further information on the sport assessment test, visit www.bayspet.de

Please submit a copy.

Verification of Passing Aptitude Assessment for English at LMU

If you are applying to a vocational education degree program and your second area of specialization is English (to be completed at LMU), you require verification that you have successfully completed the aptitude assessment process at LMU.

Please submit a copy.

Applicant ID (BID)

If you are applying to a degree program with restricted admission, known as Numerus Clausus, and admission is administered using the Dialog-Oriented Service Procedure, you will need this number and your user authentication number, or BAN. These numbers will be assigned to you when you register on the online portal of the Dialog-Oriented Service Procedure of the University Admissions Foundation.

The applicant ID (BID) is a 13-figure number. You can find your BID in your user account on the online portal of the University Admissions Foundation.

GATE (Graduate Aptitude Test in Engineering)

Applicants from India are required to submit the results of their most recent GATE. The GATE is an internationally accepted, standardized graduate admissions test. For more information, refer to the Academic and Examination Regulations of your degree program or visit the homepage of your TUM school or department. Graduates of one of the seven Indian institutes of technology are not required to submit GATE results.

Please submit a notarized copy.

Graduate Management Admission Test (GMAT)

The GMAT is a standardized test for use in admission to graduate management programs.

A GMAT may be submitted as proof of english language proficiency as well as enhance your application with regard to the aptitude assessment. For more information, please refer to the academic and examination regulations of the degree programs or visit the website of your department or school.

For use as proof of english language proficiency, the GMAT has to be submitted as a notarized copy. If submitted to enhance an application during the aptitude assessment, a simple copy is sufficient. 

GRE (Graduate Record Examination)

The GRE is an internationally recognized, standardized test for admission to graduate studies. For more information, refer to the Academic and Examination Regulations of your degree program or visit the homepage of your TUM school or department. Please note: For application to TUM, you must submit the results of the General Test. The Subject Test alone is not sufficient.

If you submit the results of your GRE through the Educational Testing Service ETS, please use institute code 7806. Please note that you always have to submit your GRE results together with the rest of your application documents, regardless whether they have been submitted directly by ETS beforehand.

Please submit a notarized copy.

Certification of Internship/Work Experience/Vocational Training

For some degree programs, you must submit verification of successfully completed internships, work experience or vocational training. For more detailed information about the requirements for your application, refer to the Academic and Examination Regulations of your degree program or visit the homepage of your TUM school or department.

Please submit a copy or notarized copy, as required by your TUM school or department.

Verification of Completed Internship for Bachelor’s Programs in Civil or Environmental Engineering

If you are applying to a bachelor’s degree program in civil or environmental engineering, you require verification that you have completed an internship. If you do not have verification at the time of application, you must submit it no later than the end of the second semester of enrollment in the program, provided you have met all other requirements for admission and enrollment. 

You must submit the internship report and the completed form for recognition of completed internship (2 copies) together with a self-addressed, stamped envelope to the Internship Office of the TUM Department of Civil, Geo and Environmental Engineering. 

For detailed information and the downloadable form, visit the Homepage of the Internship Office of the TUM Department of Civil, Geo and Environmental Engineering.

Reference Letters

For some degree programs, you are required to submit recommendation or reference letters. For more detailed information about the requirements for your application, refer to the Academic and Examination Regulations of your degree program or visit the homepage of your TUM school or department.

Please submit a copy or original, as required by your TUM school or department.

VPD certificate

Applicants with a foreign higher education entrance qualification, who are not already enrolled at TUM or have not successfully completed preparatory studies at a Studienkolleg in Germany, are required to have their application documents proofed before submission by the University Application Service for International Students (uni-assist e.V.). Uni-assist will issue a VPD certificate. For further information on the VPD certificate, visit our homepage.

Please submit a copy.

6. Documents Generated by the Applicant

Abstract

The abstract to be submitted here is of your bachelor’s thesis or Diplom thesis in German or English. If the thesis has not yet been completed at the time of application, please submit a brief description of your thesis question and methods employed. Content and formal structure should comply with international academic standards. For more information on language and other formal requirements, refer to the Academic and Examination Regulations of your degree program or visit the homepage of your TUM school or department.

Curricular Analysis

The curricular analysis reviews the competencies you have acquired in your prior studies. This analysis is required for application to master’s degree programs with aptitude assessment procedures. You can download the appropriate form from the website of your TUM school or department.

Essay

This essay is a text you write in either German or English on a designated topic. Any references to the work of others used in your work must be duly cited. For further information on the form, length and topics, visit the homepage of your TUM school or department.

Form for Review of Prior Coursework and Examinations

Discipline-Specific Skills and Qualifications

See section Curricular Analysis

Brief Description of Bachelor’s Thesis

See section Abstract

Curriculum Vitae (CV)

We require a current curriculum vitae without chronological gaps up to the time of your application at TUM. The cv must contain accurate and complete information about your formal education (schools and universities attended, dates of exams/final exams, degree conferral, etc.). Please do not leave gaps in your cv, even if, at times, you were not enrolled at a school or university or gainfully employed, i.e. if you were on an extended vacation or hiatus, as we are interested in the entire history of your intellectual and personal development.

List of 150 best credits or equivalent results of 5 semesters

Students applying for certain master's degree programs offered by the department of electrical engineering and information technology need to supply this document. 

Please use the form provided by the department to list your best examination results up to 150 credits or the equivalent results of 5 semesters.

Portfolio of Work

Students applying for degree programs in the TUM Department of Architecture must submit a portfolio of their own work.

For the bachelor's degree program, the portfolio may consist of a maximum of 10 pages (European A4 format). Instead of the portfolio you may also submit proof of a relevant, already completed vocational education.

For the master's degree program, the portfolio needs to be submitted in digital form (PDF, 15 pages max, 20 MB max, page format must not exceed European A4 format)

For further information, visit the homepage of the TUM Department of Architecture.

Motivation/Work Portfolio

See section Collection of Work

Letter of Motivation

The letter of motivation must be written by applicants themselves. It should describe your academic and personal motivation for your choice of degree program. Any references to the work of others used in your work must be duly cited. For more information on length and other formal requirements, refer to the Academic and Examination Regulations of your degree program or visit the homepage of your TUM school or department.

Content and Results of Prior Examinations

See section Curricular Analysis

Collection of Work

Students applying for degree programs in Landscape Architecture and Landscape Planning (bachelor’s or master’s) must submit a collection of their own work. This may include work samples, texts, images, etc. For further information, visit the homepage of the degree program.

7. Verification of Language Skills

Language Certificate German

For more detailed information on which forms of verification of language skills are required, visit our pages on language certificates.

Please submit a notarized copy.

Language Certificate English

For more detailed information on which forms of verification of language skills are required, visit the our pages on language certificates or refer to the Academic and Examination Regulations of your desired degree program.

Please note that you always have to submit proof of your sufficient language skills together with the rest of the application documents, even if the testing institute has already sent your results to TUM directly.

Please submit a notarized copy.

If you wish to submit a confirmation of your language of instruction as proof of your english language proficiency, the confirmation has to be issued by an administrative unit of the university (e.g. Examination Office, Registrars Office, Deans Office) on official university paper and has to bear a seal and an original signature

Language Certificate French

For more detailed information on which forms of verification of language skills are required, visit the our pages on language certificates or refer to the Academic and Examination Regulations of your desired degree program.

 Please submit a notarized copy.

8. Other Documents

Relevant Extracurricular Activities

In addition to required documents, your application may include records of extracurricular activities relevant to your desired field of study, such as internships, participation in youth science/research programs, etc. These activities may be taken into consideration in the application review process. For more information, refer to the Academic and Examination Regulations of your desired degree program or visit the homepage of your TUM school or department.

Please submit a copy.

Verification of Subject-Specific Additional Competencies

Applicants to the master’s degree program in Traditional Chinese Medicine may submit verification of their subject-specific additional competencies, such as prior studies at professional societies, internships at clinics for TCM, stays abroad or studies in Sinology.

For further information, refer to the Academic and Examination Regulations of your degree program or visit the homepage of your degree program.

Please submit a copy.

Contact Student Advising

Student Service Center
Student Advising & Prospective Students Programs

Arcisstr. 21, Ground floor, room 0144 (map)
80333 Munich

Tel.: +49 89 289 22737
E-Mail: studium@tum.de 


Appointments must be arranged by telephone in advance.
Our consultation hours are 

  • Monday and Thursday afternoon
  • Tuesday and Friday morning
  • every third Wednesday of each month (evening)

Contact Student Advising

Student Service Center
Student Advising & Prospective Students Programs

Arcisstr. 21, Ground floor, room 0144 (map)
80333 Munich

Tel.: +49 89 289 22737
E-Mail: studium@tum.de 


Appointments must be arranged by telephone in advance.
Our consultation hours are 

  • Monday and Thursday afternoon
  • Tuesday and Friday morning
  • every third Wednesday of each month (evening)